To ensure that agricultural shows, fairs, and fetes are COVID-safe, there are a range of COVID management strategies that must be considered.
These strategies are best practice recommendations that where applicable, should be implemented at such events and detailed in the COVID Management Plan (the Plan).
This information is provided in addition to the guidance in the COVID Management Plan template, which must also be considered and included in the Plan.
Description of activity
- Ensure all types of activities are described. Activities could include retail stalls, rides, face painting, jumping castles, and demonstrations/exhibits. Please note that activities such as inflatable water balls where patrons are inside/enclosed by equipment, are generally not permitted.
- Provide a list of all areas where seating will be, the type of seating (fixed, non-fixed, assigned, bench seating), capacity of the seated areas, what the capacity is based on (e.g. 75% of total seats), whether masks will be mandatory, and whether seating is indoor or outdoor.
Site layout, site maps and publicly accessible spaces
- A publicly accessible area is the square metres of the total area minus the area taken up by publicly inaccessible areas. For example, infrastructure, equipment, stalls/furniture, back of house, and storage areas. Please ensure calculations of publicly accessible spaces are accurate.
- When planning the event layout, consider and ensure enough room is provided for queuing before entering indoor venues without encroaching on space of other stalls/activities. Consider proximity to other queues and activities/stalls and how this will be managed.
- Food vendors should be spread across the site to reduce congestion.
- Separate entries and exits for staff/exhibitors are recommended. Ensure staff entry/exit points are clearly marked on a site map.
- Entry and exit points for the venue and indoor areas must be clearly signed and marked on maps.
Distancing and density
- Physical barriers such as tensile barriers are helpful in managing/separating queues and walkways. Consider where physical barriers may be needed to assist in queue management.
- The capacity of the venue as a whole and inside enclosed areas must be managed. Consider and detail how the capacity of the venue and indoor areas will be monitored and managed in real time. If multiple entries/exits include sufficient detail on how this will be managed. Please note that where there are multiple entries/exits, the event coordinator/Head COVID Marshal must tally the number of people in the venue from all the entry and exit points at least every 30 minutes to ensure venue capacity is not exceeded.
- Consider how distancing will be maintained in indoor areas where patrons stand at exhibitors/stalls. Ensure enough space is provided for both viewing/queuing and thoroughfare/walkways. Consider if a reduced capacity (e.g. 1 person per 2m2) is more appropriate for the venue.
- One-way traffic flows are encouraged for indoor pavilions/areas. Please ensure enough is provided for patrons to stand at stalls/exhibits as well as for the thoroughfare.
Ticketing, contact tracing and wellbeing declaration
- 100% online ticketing for patrons is recommended.
- Ticketing should include declaration of wellbeing For example, include tick boxes stating patrons will not attend if:
- On the day you are unwell/COVID symptomatic and
- You were present in a hot spot.
- If tickets can be purchased at the gate, it is recommended that a verbal wellbeing declaration is gained at the time of purchase. Please note there must be a method in place to ensure all attendees provide a declaration of wellbeing, regardless of ticket purchase.
- Staff, contractors, visitors, volunteers and exhibitors must only be given daily passes to ensure that daily COVID-SAfe Check In and the wellbeing declaration are obtained.
- If pass outs are to be used, you must consider how will this will be factored into your capacity management.
- To reduce congestion/queuing, pre-registration for performances/demonstrations (e.g. dog shows, wood chopping etc.), particularly if in smaller venues, should be encouraged and is recommended.
- Where seating is used for demonstrations/exhibitions/performances, additional QR codes for each seated area, particularly smaller areas, is recommended.
- Multiple QR codes should be placed near and on the route to the entry to reduce congestion. Please describe where QR codes will be located and how many will be available. QR codes could be located at car parks, an entry queue, or COVID Marshals could carry a copy of the QR code with them.
- To ensure COVID SAfe Check Ins are completed, you must include detail that COVID Marshals will sight green tick upon or before entry, otherwise they will direct patrons to manual forms.
- Clearly state that all attendees must scan in using COVID SAfe QR codes, or a manual form. This includes all attendees such as staff, patrons, exhibitors, volunteers and COVID Marshals.
- When the event runs after dark, please ensure there is enough lighting provided at QR code locations to help facilitate scanning of QR codes and ease congestion.
- Provide detail on the process for manual contact tracing. Questions for consideration include:
- Who will collect the information?
- Where will manual forms be located?
- What hygiene measures will be in place?
- Where will the information be stored before destruction?
- Who will have access?
- Event organisers have an overall responsibility to ensure that all vendors/exhibitors/operators are aware of and implement COVID-safe measures at the event. It is recommended that documentation such as an email, a guideline, in the contract/terms and conditions, is provided to vendors stating the COVID-safe requirements at your event. Provide a copy of this information.
- In addition to signage, it is encouraged to undertake COVID-safe messaging through PA announcements and/or electronic screen messaging.
Cleaning and hygiene
- Cleaning of tables and chairs in catering areas must occur at a minimum hourly or continual basis. For large catering areas, you may need to designate a cleaner to that area. Please detail tables and chair cleaning regimes/methods.
- Where patrons would congregate and watch events/demonstrations, you must provide a schedule of events for each pavilion/area including the duration of event, location, type of seating and capacity.
- Please provide a detailed site map (or site maps), including locations of food vendors, stalls, COVID Marshals, seating, viewing areas, indoor areas, toilets, entries and exits, access and egress to the venue, and car parks.
- Please provide a site map of each indoor area.
- A copy of communication of COVID-safe measures that must be followed for exhibitors/stall holders/vendors.
- Fireworks are permitted, but physical distancing needs to be monitored by COVID Marshals.
- Where food/beverage tastings are provided, the tastings must be single serve and handed to the patron by staff. There must not be any communal food and beverage service areas.
- Where petting zoos are provided, the Plan must detail the distancing, density and hygiene measures that will be in place and confirm that the SA Health Animal Contact Guidelines will be adhered to.
- Where face painting is provided, the Plan must detail the distancing, density and hygiene measures that will be in place.
Call the SA COVID-19 Information Line on 1800 253 787